The registration form is on-line and can be downloaded, printed, filled out, and mailed to the convention. You will receive an email confirmation of your registration if you provide a working and legible email address in the space provided on the form. Click here to download the form. You will need the adobe acrobat program to view and print the form. Click here to download the adobe acrobat program.

If you want us to send you a hard copy form, or if you want extra copies for your friends' use, please let us know.

Note: if you registered using a registration form that was available before the banquet and museum tour were finalized and put on the registration form, we will send you the current registration form to you so you can register for the banquet and museum tour.

Walk Up Registration:

You do not need to register in advance unless you are renting tables. You can walk up to Registration and register at that time. The disadvantage of doing that is that you will pay $5 more for your registration than if you had pre-registered before April 30, and your name badge will be hand-written instead of being pre-printed.

Paying Registration Fees

Payments must be made in U.S. dollars and by check or money order drawn on a U.S. bank.
International attendees do not have to pay in advance. Just register without payment and your registration and any table fees will be collected at the time you claim your packet. That way you avoid the expense of an international money order for a small amount.

It is possible to pay your registration fees on the Internet using PayPal. Please pay to info@2010oscalenational.com, and if you are paying for more than just the registration, please explain your payments in the message area of PayPal's payment page so that we can record your registration correctly and without the need to contact you for more information.

Unpaid/overpaid/underpaid registrations are reconciled at Registration when you pick up your packet.

How Much Does It Cost?

Registration Fee (everybody must register):

$35 if the registration is postmarked/received by April 30, 2010.
$40 if the registration is postmarked/received after April 30, 2010.

The registration fee includes all convention activities except the Museum Tour and the Banquet, which are extra cost. The registration fee includes your spouse and all children, related or not, under the age of 18 years. There is no one day registration fee.

Exhibitor Table Rental Fee Per 30" x 72" Table:

$45 if the table rental is postmarked/received by April 30, 2010.
$50 if the table rental is postmarked/received after April 30, 2010.

Table renters (exhibitors) must register, e.g., your table rental fee does not include your registration, so one table will cost you (before June 1) $45 + $35 = $80.
There is no limit on the number of tables you may rent. There is no charge for electrical but we must know that you need it.
If you have any special requirement (electrical, location, table configuration) we need to know about it by May 1, 2010; after that date we may not be able to accommodate your requirements.
The tables will be draped (top and front covered) with white cloth; you should bring something to cover your goods when you step away from your table. Please note: the table fee and your registration fee do not include any helpers other than your spouse and children related or not under 18 years old; e.g., your helpers must register separately from your registration. If your registration lists a helper who does not register in advance, that person's name badge will be withheld from your packet and given to the helper only in trade for the name badge he/she received for their walk up registration.

Cost Comparison

Consider what other conventions/meets charge (taken from the event's web site):

Meet	Registration for Two*	Hotel for Two**	One Table***	Banquet for Two	Tour Cost for One
O Scale National Convention, Santa Clara	$35	$109	$45	$100	$60
Chicago March O Scale Meet	$20	$89	$55	No banquet	No tours
NMRA National Convention, Milwaukee	$130 - $245	$139	****	$140	$20 - $60
Lionel Collector's Club Convention, Denver	$54	$125	$65	$122	$75 - $199
National Narrow Gauge Convention, St. Louis	$85	$129	$145	No banquet	No tours

* Early registration for modeler and spouse, not including extra cost items such as clinics, shirts, etc., multi-day registration
** Not including local taxes, etc.
*** Including electrical
**** Normally this is several hundred dollars for a 10' x 10' professionally constructed booth, e.g., not a valid comparison with informal events

Table Renters Must Read The Following: California Sales Tax

California defines the convention buy/sell area as a swap meet/flea market. California further defines three types of exhibitors at swap meets and flea markets:

Occasional sellers. An occasional seller is one who sells at swap meets and flea markets no more than twice a year. Occasional sellers do not need to collect and remit sales taxes on items they sell. An occasional seller may or not be a resident of the state of California. Most who rent a selling table at the convention are in this category. You determine whether you are an occasional seller or not.
Exhibitor-only. These are businesses and individuals, California or not, who are exhibiting only, and not making any sales.
In-business sellers. There are individuals and companies who are in business. There is no distinction between in and out of state businesses - all must collect and remit sales taxes on sales made at the convention. California businesses are familiar with this process. Out of state businesses must obtain a temporary seller ID that is used to identify sales taxes when they are remitted to the state. Businesses determine from their records the amount of sales taxes that must be remitted.

The state tracks this using a simple form (name, driver's license number, check a box). This form is provided to table renters by the convention (see Table Renter Packet below).
There are three boxes on the form, one for each of the types of exhibitors listed above. If the In-business box is checked, the seller ID (AKA resale) number must be provided on the form. If the seller is outside of California, they must obtain (download and print, or by fax exchange) a temporary seller ID that goes on the form; the committee provides complete assistance with the temporary ID process which is refreshingly quite simple.

OK, you know what your tax status is, you have a form that was provided to you by the convention, you have completed the form, now what? You provide that form to Registration in order to obtain your registration packet (different from the Table Renter Packet described below). This is a trade - no form no packet. If you forget your form, we will have spares on hand. Sorry, but the there is a $10,000 fine for those (in this case the organizing committee) who are caught not following the rules.

Table Renter Packet

Exhibitors will receive in early June a packet containing a map of the ballroom showing the location of their table(s), the sales tax information form described above, and load in/load out information.

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