
2010
O Scale National Convention
Registration
© 2010 O Scale National
Convention 2009-2011
All rights reserved.
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How to Register
Registration in Advance (Pre-registration):
The registration form is on-line and can be downloaded, printed,
filled
out, and mailed to the convention. You will receive an email
confirmation of your registration if you provide a working and legible
email address in the space provided on the form. Click here to
download
the form. You will need the adobe acrobat program to view and print the
form.
Click here
to download the
adobe acrobat program.
If you want us to send you a hard copy form, or if you want extra
copies for your friends' use, please let us
know.
Note: if you registered using a registration form that was available
before the banquet and museum tour were finalized and put on the
registration form, we will send you the current
registration form to you so you can register for the banquet and museum
tour.
Walk Up Registration:
You do not need to register in advance unless you are renting
tables. You can walk up to Registration and register at that time.
The disadvantage of doing that is that you will pay $5 more for your
registration than if you had pre-registered before April 30, and your
name badge will be hand-written instead of being pre-printed.
Paying Registration Fees
Payments must be made in U.S. dollars and by check or money order drawn
on a U.S. bank.
International attendees do not have to pay in advance. Just register
without payment and your registration and any table fees will be
collected
at the time you claim your packet. That way you avoid the expense of an
international money order for a small amount.
It is possible to pay your registration fees on the Internet using
PayPal. Please pay to info@2010oscalenational.com, and if you are
paying for more than just the registration, please explain your
payments in the message area of PayPal's payment page so that we can
record your registration correctly and without the need to contact you
for more information.
Unpaid/overpaid/underpaid registrations are reconciled at Registration
when you pick up your packet.
How Much Does It Cost?
Registration
Fee (everybody must register):
- $35 if the registration is postmarked/received by April
30, 2010.
- $40 if the registration is postmarked/received after
April 30, 2010.
The registration fee includes all convention activities except the
Museum Tour and the Banquet, which are extra cost. The
registration fee includes your spouse and all children, related or not,
under the age of 18 years.
There is no one day
registration fee.
Exhibitor
Table Rental Fee Per 30" x
72" Table:
- $45 if the table rental is postmarked/received by April
30, 2010.
- $50 if the table rental is postmarked/received after
April 30, 2010.
Table renters (exhibitors) must register, e.g., your table rental fee
does not include your
registration, so one table will cost you (before June 1) $45 + $35 =
$80.
There is no limit on the number
of tables you may rent. There is no charge for electrical but we must
know that you need it.
If you have any special requirement (electrical,
location, table configuration) we need to know about it by May 1, 2010;
after that date we may not be able to accommodate your requirements.
The
tables will be draped (top and front covered) with white cloth; you
should bring something to cover your goods when you step away from your
table.
Please
note: the table fee and your
registration fee do not include
any helpers other than your spouse and
children related or not under 18 years old; e.g., your helpers
must register separately from your registration. If your
registration lists a
helper who does not register in advance, that person's name badge will
be
withheld from your packet and given to the helper only in trade for the
name badge he/she received for their walk up registration.
Cost Comparison
Consider what other conventions/meets charge (taken from the event's
web site):
Meet
|
Registration
for Two*
|
Hotel for
Two**
|
One Table***
|
Banquet for
Two
|
Tour Cost
for One
|
O Scale National Convention,
Santa Clara
|
$35
|
$109
|
$45
|
$100
|
$60
|
| Chicago March O Scale Meet |
$20
|
$89
|
$55
|
No banquet
|
No tours
|
NMRA National Convention,
Milwaukee
|
$130 - $245
|
$139
|
****
|
$140
|
$20 - $60
|
Lionel Collector's Club
Convention, Denver
|
$54 |
$125
|
$65
|
$122
|
$75 - $199
|
National Narrow Gauge
Convention, St. Louis
|
$85
|
$129
|
$145
|
No banquet
|
No tours
|
* Early registration for modeler and spouse, not including extra cost
items such as clinics, shirts, etc., multi-day registration
** Not including local taxes, etc.
*** Including electrical
**** Normally this is several hundred dollars for a 10' x 10'
professionally constructed booth, e.g., not a valid comparison with
informal events
Table Renters Must Read
The Following: California Sales Tax
California defines the convention buy/sell area as a swap meet/flea
market. California further defines three types of exhibitors at swap
meets and flea markets:
- Occasional sellers. An
occasional seller is one who sells at swap meets and flea markets no
more than twice a year. Occasional sellers do not need to collect and
remit sales taxes on items they sell. An occasional seller may or not
be a resident of the state of California. Most who rent a selling table
at the convention are in this category. You determine whether you are
an occasional seller or not.
- Exhibitor-only. These are
businesses and individuals, California or not, who are exhibiting only,
and not making any sales.
- In-business sellers.
There are individuals and companies who are in business. There is no
distinction between in and out of state businesses - all must collect
and remit sales taxes on sales made at the convention. California
businesses are familiar with this process. Out of state businesses must
obtain a temporary seller ID that is used to identify sales taxes when
they are remitted to the state. Businesses determine from their records
the amount of sales taxes that must be remitted.
The state tracks this using a simple form (name, driver's license
number, check a box). This form is provided to table renters by the
convention (see Table Renter Packet below).
There are three boxes on the form, one for each of the types of
exhibitors listed above. If the In-business box is checked, the seller
ID (AKA resale) number must be provided on the form. If the seller is
outside of California, they must obtain (download and print, or by fax
exchange) a temporary seller ID that goes on the form; the committee
provides complete assistance with the
temporary ID process which is refreshingly quite simple.
OK, you know what your tax status is, you have a form that was provided
to you by the convention, you have completed the form, now what? You
provide that form to Registration in order to obtain your registration
packet (different from the Table Renter Packet described below). This is a trade - no form no packet.
If you forget your form, we will have spares on hand. Sorry, but the
there is a $10,000 fine for those (in this case
the organizing committee) who are caught not following the rules.
Table Renter Packet
Exhibitors will receive in early June a packet containing a map of the
ballroom showing the location of their table(s), the
sales tax information form described above, and load in/load out
information.
Help promote our hobby! The O Scale
Kings is a non-profit 501(c)3
corporation whose mission is to promote 2-rail O scale model
railroading. For more information,
click
here.